You can’t afford to take chances with the disposal of your confidential records. A privacy breach can result in lost customers and long-term brand damage. To make sure your business has a secure and reliable privacy protection solution, ask your shredding and destruction provider these four crucial questions:
1. Are your services NAID AAA Certified?
The National Association of Information Destruction (NAID) is an international trade organization that enforces the highest standard of ethics for shredding and destruction companies. A NAID AAA Certified provider is subject to strict, unscheduled audits that confirm compliance in the following areas:
- Personnel screening practices
- Equipment and facility safety
- Insurance requirements
- Information security
Strict chain of custody protocols are required to guarantee the secure transfer, handling and transportation of sensitive documents and files at all times.
Verify that your provider is NAID AAA Certified to ensure the confidentiality and privacy of your information.
2. How and when are my documents destroyed?
When it comes to preventing identity theft and business fraud, the method used to shred your documents matters. Documents not destroyed beyond recognition can be reconstructed. Fortunately, a NAID AAA Certified provider uses a variety of shredding methods to reduce your paper records to tiny particles. During the destruction process, your documents are mixed with thousands of pounds of other shredded material for complete obscurity.
The frequency of destruction depends on how much your confidential paper waste your company generates and its industry and regulatory compliance obligations. Your shredding and destruction vendor can offer several flexible service options tailored to your requirements, including:
- On-demand shredding
- Scheduled shredding
- One-time shredding
- After hours and weekend shredding
- Drop off shredding
Each service is customized to your disposal schedule for optimum convenience.
3. What happens to my shredded information?
Besides safeguarding your privacy, a professional shredding and destruction service uses green practices to keep our shared environment healthy. All shredded material is baled, shipped to a paper recycling facility, reduced to pulp, and used to produce a variety of new paper items like paper towels and cereal boxes.
4. Can I talk to current clients?
There’s no better way to assess the integrity of your shredding and destruction provider than by talking to its clients. By asking for a list of current clients you can talk with, you’ll quickly find out how responsive your provider is to its customers and whether they will be able to meet your specific needs.
To create a reliable and secure privacy protection solution for your business, ask your shredding and destruction provider these four crucial questions and pay close attention to their answers.
FileBank offers shredding and destruction services to businesses throughout Canada. For more information, please contact us by phone or complete the form on this page.