For businesses that handle a ton of paperwork, secure disposal of unwanted documents is a must. If you’re unsure whether to keep shredding documents in-house or outsource your shredding to a qualified service provider, here are several key advantages to consider:
Shredding documents with an office shredder is a huge time commitment, especially when you consider the steps it takes to shred a handful of files:
- Removing paper clips and staples
- Separating paper into shreddable stacks
- Cleaning up paper particles
- Disposing of shredded paper
A typical, high-end office paper shredder will have a feeder that can accept up to 20 pages at a time and requires you to remove all staples, paperclips and bindings. Industrial shredders and mobile shred trucks are capable of destroying the contents of four cartons of files (8000 pages, including staples, bindings, clips etc.) in about one minute. Compare this to the labour cost of having your employees create 400 neatly-stacked, 20-page piles of paper, after having removed all of the paperclips and staples, so that each stack can be slowly fed through an office paper shredder. At 20 seconds per feed, that is over two hours of lost productivity in shredding time alone. When you outsource your shredding, your employees quickly drop documents and whole files in a locked collection bin for destruction by your shredding provider. This gives you and your staff more valuable time to focus on your core expertise.
Since shredding documents with an office shredder is so time consuming, your employees are more likely to toss confidential documents in a trash or recycling bin. This risky habit increases your company’s exposure to privacy breach risks.
A shredding service makes discarding sensitive information easy; it’s as simple as depositing documents into a secure shred collection container. Weekly, monthly, or quarterly, the contents of the containers are collected and securely destroyed. As a result, there’s less of a chance your confidential information falls into the wrong hands.
Having to buy, fix, and replace office shredders is expensive. An outsourced shredding solution saves you money by eliminating the need for these shredding machines. Secure shred collection containers are placed in your office free of charge. For a low monthly fee, the contents of the containers are collected and can be shredded on-site at your business with a mobile shredding truck or transported off-site for plant-based destruction.
Shredded paper should be recycled—as long as strict chain of custody is maintained during the shredding and recycling process. Unfortunately, when documents are shredded in-house, they often end up in an unsecured recycling bin or dumpster where they can be stolen and reconstructed.
With an outsourced shredding and destruction service, your documents are shredded into tiny particles, the shredded paper is mixed with that of other businesses, baled, and transported directly to an authorized recycling partner. At the recycling facility, your shredded documents are pulped and used to produce a wide variety of paper products. It’s a secure document disposal solution that goes a long way towards protecting the environment.
An outsourced document shredding solution offers a cost-effective, time-saving, and sustainable privacy protection solution for your business.
FileBank offers document shredding solutions to businesses throughout Canada. For more information about our services, please call us at 800-377-3453 or complete the form on this page.