The increase in identity theft highlights the need for a secure, efficient solution for the disposal of outdated documents. Regular document shredding is that solution, and can be accomplished in one of two ways:
1. A NAID AAA Certified secure shredding service
2. A consumer-grade shredding machine
Which option is right for your business? The following three factors will help you decide.
Security should be your top priority when destroying confidential paperwork. A NAID AAA Certified secure shredding service uses cross-cut industrial shredders to ensure all paper is shredded into small particles. Following that, your shredded documents are mixed with up to 10,000 pounds of shredded paper from other sources, making reconstruction of your documents impossible. NAID AAA Certified document destruction companies undergo unannounced annual audits to ensure compliance with best practices. After your documents have been destroyed, you are presented with a Certificate of Destruction which proves that your information has been destroyed in accordance with federal and provincial privacy protection laws.
It is very difficult to guarantee privacy protection with an office paper shredder. In-house shredding processes are rarely audited for security integrity. Some shredding machines merely shred documents into strips, which means they could be reconstructed by a determined person, especially when your shredded material ends up all together in a garbage dumpster or recycling bin.
Entry-level employees are often given the responsibility of shredding documents in-house. However, certain documents, such as personnel or payroll records, should not be placed in the hands of other employees—even for the purpose of shredding them. These challenges mean that shredding your own documents makes it extremely difficult to ensure compliance with federal and provincial privacy laws.
Office paper shredders range in price from less than $100 to over $1,000. Most offices require more than one shredder to handle the volume of paper requiring shredding. The labour required to use a paper shredding machine also factors into your long-term costs. For instance, the typical $500.00 office paper shredder has the following limitations:
• It can process only 14 pages per feed
• Small, 6-gallon capacity
To shred 12,500 pages, your employees will have to feed batches of paper through the shredder 892 times and empty the bin five times before they would match what a professional document destruction service could shred in less than one minute for as little as $5.00.
Office paper shredders are advertised as a convenient option for destroying paper files. However, the shredding process for just a few documents can be time-consuming with all the steps required:
• Sort the paper into shreddable stacks
• Remove folders, paperclips, staples and sticky notes
• Clear paper jams
• Dispose of shredded paper
When faced with such a tedious shredding process, your employees are less likely to destroy documents in a timely manner. In order to cut corners, they may be tempted to toss sensitive information in a nearby garbage can or recycling bin.
The collection and destruction of your confidential documents is streamlined with a NAID AAA Certified secure shredding service. Locked shred collection containers replace your paper shredding machines and are placed throughout your office. Whole files can be quickly and conveniently dropped into the secure container at any time.
On a schedule that works for your company, a professional shredding technician will collect and destroy the contents of your shredding consoles. This is done either on-site at your office using a mobile shredding vehicle or off-site at a secure shredding plant, in a fraction of the time it takes to use a shredding machine.
The Best Paper Shredder Solution
Regular document shredding prevents identity theft. A professional paper shredding service reduce the costs and risks associated with using an office paper shredder and ensures your confidential information is destroyed on time, securely and in the most efficient manner possible.
FileBank provides NAID AAA Certified shredding services to businesses throughout Canada. For more information, please contact us by phone or complete the form on this page.